Sample declaration letter

 

Your declaration letter, as well as the certified copy that goes to the general contractor, can be sent by registered mail with acknowledgment of receipt or by bailiff. Visit our Frequently Asked Questions page for more information.

Date
Your company name
Name of owner and complete address

Re (Declaration of Contract)

Project (project name and address)

Dear Sir/Madam:

We are pleased to inform you that (name of general contractor) has awarded us a contract to supply, install and/or carry out (description of materials/work) for the above-mentioned project for an approximate amount of $….. plus GST/QST, plus the cost of any other additional material that may be required for completion of the contract.

If you have not awarded a construction contract for this project, please inform us immediately so that we may reconsider our responsibility for this project and take the necessary steps.

This letter is in no way to be interpreted as an attack on the solvency or integrity of our CLIENT, but is a normal procedure to ensure that our company is in compliance with articles 2724 and seq of the Civil Code of Quebec with respect to matters of legal construction hypothecs and labour and material payment bonds, as applicable.

Sincerely,

Signature of person in charge

C.c.: (general contractor) (registered with acknowledgment of receipt)

"Declaration of contract" brochure

This is a complete reference tool in English and French regarding contract declaration, legal hypothecs and articles from the Civil Code of Quebec pertaining to contract declaration.

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